evocos Benefits and Features
Event Administration
Event Managers:
Making the event a success
Juggling a number of roles successfully is a fundamental requirement when managing events.
Features
Event Calendar & Resource Availability:
This functionality shows details of all upcoming and past event management and allows you to make bookings and modifications to the events. To run successful individual events it is necessary to have a number of supporting basics in place – venue, suppliers & equipment (resources).
Benefits
- Manage all resources & provide a comprehensive range of calendar functionality
- Total control of all aspects of the event management operation
- Simple & easy resource allocation functionality
- Resource availability & calendars can be shared & linked with other in-house systems (diary management)
Associated events:
Managing partner organisations is a time consuming role within the event management team, evocos will allow your event partner to develop their own section of the website and manage their own event programmes online. You can also organise for the partner to invoice the customers separately but still retain the information on value to ensure transparency of profit share deals.
- Saves time – removes need for partner to communicate with you every time they need a change.
- Allows you to delegate tasks to partner but still retain control
System security & Controlled access:
evocos allows you to allocate the number of users to the system and provide them with privilege rights/access dependent on the role.
- Ensure total control of all aspects of the event management process
- Guarantees the process (and team) is completely monitored by you.
Suppliers & Speakers:
They can be added to the event management database to allow you to send any up to date information they may require prior to the event. A caterer can be added to your suppliers list which in turn provides them with a report which then confirms the number of event delegates and the dietary requirements of these attendees.
- Provides excellent communication between internal & external suppliers
- Simplifies the latest information
- Ensures you don’t miss any step of the event management process
Delegate Badges & personalised schedules:
With the online registration feature evocos offers, it means names can be collated and stored at this point and be used to produce delegate badges prior to the event. Personalised delegate packs can also be created which will be tailored specifically to each individual delegate.
- Provides excellent customer service
- Reduces time spent on task
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